Essex Open Netball Club – Website Privacy Policy
This Privacy Policy sets out how Essex Open Netball Club collects, uses, stores, and protects any personal information that you provide when using our website. We are committed to respecting and protecting your privacy. By using our website, you agree to the terms outlined in this policy.
Information We Collect
When you contact us, register for membership, or participate in club activities through our website, we may collect the following personal information:
- Name
- Email address
- Phone number
- Emergency contact details
- Age or date of birth (if applicable for league or team registration)
- Any other relevant information related to your involvement with the club
We may also collect data related to your use of the website, including traffic data and communication data.
How We Use Your Information
The information you provide may be used for the following purposes:
- To respond to your inquiries and communications
- To register and manage your club membership or event participation
- To organise team activities, fixtures, and training sessions
- To send updates, newsletters, or promotional emails (if you’ve opted in)
- To improve the website and club services
- To comply with relevant sports, league, or regulatory body requirements
- Unsubscribing from Communications
If you no longer wish to receive emails or newsletters from Essex Open, you can unsubscribe at any time. Instructions on how to opt out are included at the bottom of every email we send.
Sharing and Security of Your Information
Your personal information is securely stored and may be accessed only by Essex Open committee members and designated volunteers who need it to carry out club-related responsibilities. We will never sell, rent, or share your personal data with third parties, except where required by law or with your explicit consent.
Child Safeguarding and Privacy
We take our responsibility to protect children and young people seriously. As part of our safeguarding commitment:
- Personal data of junior members (under 18s) is collected and handled with strict confidentiality.
- We will not display identifying information (such as full names or contact details) of junior players on our website or social media without prior parental/guardian consent.
- Communications involving children will always include a parent/guardian or responsible adult.
- All Essex Open coaches and volunteers working with children are required to follow our Safeguarding Policy and hold an up-to-date DBS (Disclosure and Barring Service) check.
- We follow England Netball’s Safeguarding Young People in Netball Policy as a minimum standard.
If you have any concerns about a child’s welfare or wish to report something confidentially, please contact our club’s Safeguarding Officer, whose details are available on our website.
Accessing and Updating Your Information
You have the right to access, update, or request deletion of the personal information we hold about you. To make such a request, please contact us directly via the contact details on our website. We will respond in accordance with applicable data protection laws.
Website Security
We take appropriate physical, technical, and administrative measures to safeguard your information from unauthorised access or disclosure. However, as with any online platform, we cannot guarantee the absolute security of data transmitted over the internet.